On another note, printing can be costly and inconvenient. Also, if you are a mobile worker or on vacation, a printer might not be available the moment you need it. This is when knowing how to capture screenshots becomes a valuable tool.
How to Capture the Screen Using Screenshots
- Multiple windows with important information are open
- You are trying to compare items side by side
- You have more than one monitor and want to capture multiple monitors
Although it will appear as if nothing has happened when taking a screenshot, the image is temporarily being stored on the clipboard. Paste the image into a document or email by pressing the control + v key to paste the screen capture. When pasted into a document, the document can be saved as a digital receipt or record and filed accordingly. When pasted into an email, the sent email retains the copy of the screenshot and can be accessed later if necessary.
Capturing only the active window
To capture only the active window, press the Control + Alt + Print Screen buttons at the same time.
Using the exact same desktop as above, the following is what is captured when using the control + alt + print screen keyboard shortcut:
Taking screenshots is a tool that can be useful in many situations once the strength of it is understood. Whether it is to capture a receipt from an online order, to retain something that cannot be printed, to keep digital records, or to document a process, screen captures are very effective. Knowing how to capture the entire desktop and all active windows, as well as only the active window, saves time and makes the process much more effective.
As always, knowing all the options available to the tools we use every day can make the difference in how much we get done and how accomplished we feel!