- Calendar which can track appointments and prompt with reminders
- Task tracking
- People which keeps contact info for easy access
- Message flagging to remind of important emails
- Meeting scheduling
- Email rules which automatically process emails based on a set of parameters
Accessing another person's email in Outlook can be accomplished in a few ways. First, use the person's computer to access email which does not require any setup but can be inconvenient to the user. Second, if Outlook is used with an Exchange server, grant rights to the additional users to access the primary mailbox. This is convenient in situations when administrative assistant need access to their boss's email. If access is granted to the assistant or secondary person, they simply need to open the secondary mailbox in their own version of Outlook. To do this in Outlook 2013, open Outlook, click File, Open & Export, then select "Other User's Folder". In older versions of Outlook, open Outlook, click File, click Open, then select "Other User's Folder". Type the username and click "OK" to select it.
In the Account Settings box, click the "Data Files" tab, then click "Add" to create a new data file.