Wednesday, October 18, 2017

Security Round-Up: WPA2 Vulnerability, Ransomware & More

Among the news of hurricanes, wildfires and flooding, there are many virtual threats  occurring that are important to know about. New threats are released every day, attacking physical hardware, operating systems, protocols, types of users, companies, and more. Some are annoying, some are malicious, while others lie in wait for the best opportunity to use the information they gathered. 

Occasionally a security issue is released that affects the majority of devices, applications or protocols that the majority of people use. The following threats affect items you are likely using every day.

Security Round-Up: WPA2 Vulnerability, Ransomware & More

WPA2 Vulnerability

A brand new threat to the use of wireless was recently exposed. Key Reinstallation Attack, aka KRACK, is a widespread vulnerability that can affect every device using Wi-Fi. This attack undermines the most common wireless encryption used, Wireless Protected Access 2, or WPA2. WPA2 is used to protect users' information when data is exchanged with websites on the Internet and other computer networks.

Tuesday, October 17, 2017

Allowing Specific Users to Bypass Do Not Disturb Settings

If you use your smart phone for most of your communication, whether that be via messages, calls, emails, or something else altogether, you probably never turn your phone off. A quick reboot when it is necessary is often the only time it is off. The downside to always having your phone on is receiving notifications 24 hours a day. From disturbing sleep to interrupting meetings or your most focused work, constant notifications can become one of your worst distractions.

Using the Do Not Disturb feature is a great way to get some quiet time. However, it is important to understand how this feature works to ensure important communication can still be accomplished.

Allowing Specific Users to Bypass Do Not Disturb Settings

The purpose of the Do Not Disturb setting is to silence incoming notifications so they are not interruptive. The helpfulness of the Do Not Disturb feature can be overshadowed if those people you would always want to hear from cannot reach you. This is why it is important to understand how the Do Not Disturb feature works to properly modify its settings.

Thursday, October 12, 2017

Using Filters in Excel to Quickly Sort Data

Excel spreadsheets are effective for tracking information, performing mathematical calculations, charting data, providing learning tools by way of conditional formatting and more. Spreadsheets also provide features that allow the data within them to easily be navigated and searched. These tools are the sort and filter features.

Sorting data groups like data together. For instance, you could sort by zip code to find out how many letters were being mailed within a certain city. Filters narrow the amount of data by displaying only those items that meet the criteria of the filter. Filters are an effective way to view data because they display results instantly without actually changing the data. Filters simply manipulate what data is being displayed and once turned off, all data will be displayed.

Thursday, October 05, 2017

How to Create Automatically Recurring Invoices with Square

One of the biggest challenges every person faces, whether they run a business, work for someone else, or are a student, is managing time. Time is something that runs our lives that we cannot negotiate with. We cannot argue to get more time, pay for more time or get time back. The best we can do is work more efficiently so we can use the time we saved to do other things.

One of the best ways to save time is to automate recurring tasks. Anything that we do regularly and can automate will save time for other things. For instance, using auto-bill pay with your bank, or creating automatically recurring invoices with Square.

How to Create Automatically Recurring Invoices with Square

Square payment processing makes it easy to create recurring invoices that bill automatically based on the schedule you set. To create recurring invoicing in Square, follow the steps below.
  • Log into your Square account.
  • Click "Invoices" from the side panel menu.

Tuesday, September 26, 2017

How to Change How Long Mail is Stored Locally in Outlook

Using the Microsoft Outlook email application has many benefits. It can be extremely helpful and save time because when you use it, you can access email, calendar information and tasks even when a device is not online. Most of the time we have access to wireless Internet regardless of where we are, but there are times when this is not possible. If you are travelling and Internet service is unavailable, if a network is not secure or you will be charged per GB of data transferred, having these files stored locally is helpful. 

By default, Outlook keeps Exchange email for different periods of time based on the size of the local hard drive. The purpose of the varying default setting is to keep the Outlook data file from taking up too much storage no matter the size of the local drive. However, sometimes the default setting may not be the best setting and luckily it can be modified at any time.

Wednesday, September 20, 2017

How to Recover Notes from Disconnected Email Accounts

Connecting email accounts to our smartphones saves time and makes accessing and replying to emails quick and easy. Many email accounts also support a notes feature which offers a convenient way to save thoughts or ideas for later. Notes created on a phone can be stored locally or synced with specific email accounts.

Occasionally email accounts can get disconnected on our smartphones even when the password has not been changed. If the account is truly locked out, new email will not be delivered and notes attached to that account will stop syncing. Rebooting and re-entering the email password will not fix an account in this state. The only way to fix the issue is to remove the email account and add it back.

Wednesday, September 13, 2017

What you Need to Know about Local, Attached & Cloud Storage

Local, attached, and cloud storage are terms we hear in our everyday language, from people you work with, to how-to and best practice articles, sometimes it can feel like these terms are used interchangeably. However, it is important to know these terms represent 3 very different types of storage media. The underlying hardware is similar, but the types of usage and the benefits of each are vastly different.

This post defines local, attached and cloud storage and goes on to explain the advantages and disadvantages associated with each.

What you Need to Know about Local, Attached & Cloud Storage

First, some definitions

Local storage - any storage local to the device being used. For a computer, laptop or tablet, this is typically referred to as the C: drive. The C: drive is a letter representation of the locally installed hard drive or solid state drive (SSD).