The beauty of using offline files is that the same files can be accessed, modified and saved while away from the home network where files are stored without requiring Internet access. Once the device reconnects to the home network, all new files are copied to the network location and all modified files replace their older versions.
When & How to Use Windows Offline Files
As a result, laptops, ultrabooks, and notebooks are the most common devices utilizing the offline files feature. Since desktop computers normally only leave an office when there is an issue, it rarely makes sense to enable offline files on them.
- To check the status of offline files, go to the Control Panel and select Sync Center.
- Inside the Sync Center menu, click "Manage offline files" in the left pane. NOTE: Offline files are only available on Professional versions of Windows. If you click on "Manage Offline Files" from within the Sync Center window and nothing happens, you likely have a non-Professional version of windows like Home or Home Premium.
- From the General tab inside the Offline Files window:
- The status of offline files is displayed and can be enabled or disabled.
- Offline files can be viewed.
- The Sync Center can be opened. NOTE: Use the sync center to address any file sync conflicts that occur.
- From the Disk Usage tab:
- The limits for temporary and offline files can be set by clicking "Change limits".
- Temporary files can be deleted.
- From the Encryption tab:
- Offline files can be set to be encrypted or left unencrypted.
- From the Network tab:
- Set the time to wait before checking again for a slow network connection when working online. NOTE: Slow connections will automatically force a device into working offline. The default time is set to wait for 5 minutes before checking for a slow connection again.
As always, simplifying how we use our tech is more efficient, reduces stress and can eliminate frustration!